The Event Specialist will support internal and external events and fundraising activities. This position is responsible for managing operations, logistics, vendor relations, event registration, volunteer coordination, promotion, and the peer-to-peer (P2P) fundraising initiatives. In this role the employee must identify donor prospects, provide reports, manage databases, and update systems. This position will represent the Institute on committees, events, and at related public relations/media activities. The incumbent will develop content and work collaboratively to ensure that events are executed professionally and yield high quality outcomes helping the Institute realize its annual goal in unrestricted private-sector revenues

1. Manage the operational, logistical and administrative functions of Institute events (e.g., Festival of Trees (FOT), ROAR for Kids (ROAR), CASSI Golf Outing, etc.), to include the recruitment and coordination of volunteers, vendor management, participant support, delivery coordination, event database maintenance, registration/donations, attendance, and the development of promotional strategies. Event Specialist, 28  DRAFT

2. Serve as liaison to chairpersons and committees for Institute and external (i.e., 3rd party and community) fundraising events. Represent the Institute through negotiations, contracts, planning, policies/practices, recommendations, and event analysis.  

3. Maintain corresponding databases, research, analyze, and identify new ‘In-kind’ donor prospects for various events (i.e., FOT, ROAR,  Pickleball for All, etc.).  

4. Create new fundraisers as needed using DonorDrive and OneCause (online fundraising platforms). Add and update content on fundraising platforms and Philanthropy website, including participant pages, event announcements, and coaching e-mails. Periodically run and distribute regular and ad-hoc reports as needed.

5. Support the Director, Special Events in the long-term planning process for future events through retrospective analysis of profitability, participation, and effective operations.

6. Collaborate with event organizers and Marketing and Communications department to ensure that appropriate marketing and promotional materials are approved, received, and distributed for events.

7. Develop, evaluate, and adjust rules and guidelines for Festival of Trees (FOT) vendors to ensure compliance and consistency.  Approve designs, price structures, and items sold at FOT. Coordinate sales and deliveries, and resolve any related complaints. 

EDUCATION:

• High School diploma, GED, or equivalent required.

• Bachelor’s degree in related field preferred.

EXPERIENCE:

• Minimum 2- 4 years of event planning, meeting, and event management experience is required.

• Professional experience in a development, non-profit, events, public relations, marketing or advertising environment desirable.

• Experience in peer-to-peer fundraising highly desirable.