Kennedy Krieger Institute

  • ADMINISTRATIVE SERVICES COORDINATOR - MCDD

    Vacancy ID
    5205
    Pos. Category
    Administrative and Office Support
    Job Location : Street
    716 N. Broadway
    # of Hours
    40.00
    Job Locations
    US-MD-Baltimore
    Pos. Type
    Regular Full Time
  • Overview

    the Administrative Services Coordinator provides administrative support to the MCDD Director, Associate Director, Core Function coordinators, project leaders and the Chair of the Community Advisory Council, and is responsible for the office management of the department. Provides administrative support to the Director of the MCDD in all matters, with specific attention to the Community Advisory Council.

    Responsibilities

    1. Coordinates the development and maintenance of MCDD administrative activities and related data systems (e.g., Apricot, Constant Contact, and Smartsheet).
    2. Provides administrative support for the department, including: answering and triaging phone calls for MCDD staff; special events and meeting preparation; mail pick-up and delivery; filing; copying; equipment maintenance; ordering and shopping for supplies.
    3. Coordinates general departmental business operations, including: purchase orders; conference requests; and invoices for the department in the Procure-it Purchasing system.
    4. Maintains and schedules appointments for the Director.
    5. Coordinates calendars, meetings and travel arrangements for the Director.
    6. Provides administrative support to the Community Advisory Council; including: scheduling meetings and rooms; scheduling orientation for new CAC members; recording and disseminating minutes approved by the chair of the CAC; arranging transportation, if needed; and communicating with CAC members, KKI Departments, and outside agencies.
    7. Tracks payroll, and records departmental leave requests with the KRONOS system, including accurate records of annual and sick leave.
    8. Coordinates regular entry of National Information Reporting System (NIRS) data for all MCDD staff and trainees.
    9. Provides administrative coordination in regard to pre-service and community trainings, development of protocols/processes, training day setup/break down, including, but not limited to: monitoring online registration; assistance with on-site sign-ins; administrative support; purchasing supplies; scheduling and coordination of meetings and conferences; and printing and disseminating certificates

    Qualifications

    EDUCATION:

    • High School diploma required.  Bachelor’s degree preferred.

     

    EXPERIENCE:

    • Three years administrative experience is required, preferably in a health care setting.
    • Experience or exposure to University Centers for Excellence in Developmental Disabilities (UCEDDs) is preferred.
    • Familiarity with developmental disabilities issues is preferred.

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