Kennedy Krieger Institute


Medical/Research Administration
Pos. Category
Professional/Management - other
707 N Broadway
# of Hours


JOB ID:  2281


The Manager of Program Operations of the Muscle Center Program at Kennedy Krieger will provide general and specific administrative, grant and budgetary functions to ensure efficient and effective operations for the specified medical and research programs.  The Manager will support the Medical Director of the Muscle Center and the Vice President of Medical and Research Programs by consulting with finance, human resources, and other supporting Departments as necessary to accomplish the goals set by the Medical Leadership.


  1. Develops and optimizes administrative systems to include, but not be limited to, business processes, work flow and standard operating procedures that will improve operating efficiencies, increase productivity, increase revenue, improve patient services, and better support the clinical, training, and research programs within Medicine. 
  2. Analyzes staffing resources, allocates resources accordingly, and utilizes resources in a manner that is fiscally responsible while ensuring that the clinical, training, and research programs within the the Muscle Center are properly staffed. Insure faculty members and medical staff receives appropriate levels of support.
  3. Responsible for all facets of daily supervision of administrative support staff, including scheduling and approval of leave, overtime, etc, maintaining performance management systems and completing all required Performance Reviews in collaboration with the Program Director. This will also include identifying and providing opportunities for professional growth and continuing development of the support staff.  Submit position requisitions, job descriptions and personnel change notices to Human Resources for personnel within the Muscle Center.  Assists the Medical Director with meetings, teleconferences, lectures, travel and patient interaction. 
  4. Liaises with finance, human resources, information systems, care-management, and other support departments to meet the daily operating needs of the Muscle Center, and to ensure compliance with all Institute, State and Federal policies, rules, laws and regulations.
  5. Coordinates and assists in the preparation of all grants and contracts for submission to the appropriate agency. This includes responsibility for pre and post award management of administrative and budgetary issues. Generates, reviews and monitors all subcontracts for submission to prime grantee.  Advises on grant opportunities, prepares and sends financial reports, helps prepare and send progress/final reports, helps prepare grant application package. 
  6. Analyzes budgetary trends and make recommendations for proper adjustments to the respective program directors. Attends and represents the respective programs at all research, clinical, operational, and budget related meetings. 
  7. Prepares the fiscal year budget for the Muscle Center. Develops and monitors systems for specific purpose funds for appropriate expenses and revenues in conjunction with the offices of Finance and Development.Sets up new accounts, manages existing accounts, reconciles expenses, and forecasts funding requirements.
  8. Coordinates and assists in the maintenance of appropriate databases and files with regards to the academic information (e.g. Curriculum Vitae), Other Support, and Resources and Environment for each faculty member and research program.
  9. Creates, maintains and enters data into reporting tools/databases used to monitor all specified program operations. Generates, distributes and reviews reports with the Medical Director.  Develop and maintain data-tracking systems.
  10. Facilitates the flow of information and informational materials to potential patients about the related program(s) clinic services and procedures while insuring proper coordination with the support areas of intake, scheduling, and insurance authorization.
  11. Facilitates the coordination of research team members with the program(s) and between the program(s) and other institutions including visiting scientists, students, fellows.




  • BA/BS in business, accounting, or life science required.
  • MA/MS/MBS preferred.



  • 2 years’ experience managing budgets and grants/contracts required.
  • 2 years’ experience in medical setting operations is required.
  • 2 years’ experience supervising employees is preferred.


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